The Provision of Compactor Services at the Airport Waste Management Facilit

This Request for Quotations (the “RFQ”) is an invitation by the Government of Bermuda (the “Government”) to prospective respondents to submit non-binding quotations for The Provision of Compactor Services at the Airport Waste Management Facility , as further described in Section A of the RFQ Particulars (Appendix D) (the “Deliverables”).

The work will involve the provision of an Landfill Compactor and operator to crush car/truck bodies and other materials for landfilling; compaction of landfill from placement of material sources and grading of completed landmasses; ensuring that all work surfaces are levelled by placement of suitable fill material and other operations as directed by the on-site representative as directed by the Ministry of Public Works and Environment personnel at the Airport Waste Facility, Cahow Way, St. Georges. The contractor shall supply all materials, labour and equipment to provide the required services during the facility's operational hours.

RFQ Contact

For the purposes of this procurement process, the “RFQ Contact” will be: Mr. Milton Harris at email: msharris@gov.bm

Respondents and their representatives are not permitted to contact any employees, officers, agents, elected or appointed officials or other representatives of the Government, other than the RFQ Contact, concerning matters regarding this RFQ. Failure to adhere to this rule may result in the disqualification of the respondent and the rejection of the respondent’s quotation.

Prior to the Submission Deadline noted in the RFQ Timetable below, respondents that download this file and intend to respond to this RFQ are required to register their interest with the RFQ Contact by emailing their company name and contact information to Mr. Milton Harris at email: msharris@gov.bm Amendment/addenda (if any) will be posted at https://www.gov.bm/procurement-notices. Respondents should visit the Government Portal on a regular basis during the procurement process.

Type of Contract for Deliverables

The selected respondent will be requested to enter into a contract for the provision of the Deliverables on the terms and conditions set out in the Form of Agreement (Appendix A) (the “Agreement”). It is the Government’s intention to enter into a contract with only one (1) legal entity. The term of the contract is to be for a period of three (3) years, with an option in favour of the Government to extend the contract terms and conditions acceptable to the Government and the selected respondent for an additional term of up to two years (2).

Joint submissions are acceptable however if a joint submission is made, the submission must clearly indicate which party will act as the prime contractor.

Key Dates

All times listed are in Bermuda local time. The RFQ timetable is tentative only, and may be changed by the Government at any time. For greater clarity, business days mean all days that the Government is open for business.

Site Visit / Pre-Bid Meeting

The mandatory site visits will be held on Friday November 14, 2025 at 10:00 AM at the Airport Waste Management Facility (AWMF), Cahow Street, St. George, DD03. Failure to be present at the site visit and sign in will result in the disqualification of your document submission.

Quotations to be Submitted at Prescribed Location

Quotations must be submitted to:

Interested parties are invited to respond to this RFP by submitting a response to the Ministry of Public Works and Environment, Head Office located at:

Ministry of Public Works and Environment,
Head Office 3rd Floor General Post Office Building,
56 Church Street,
Hamilton Bermuda

IMPORTANT: ALL HARD COPY SUBMITALS MUST BE PLACED IN THE TENDER BOX IN THE RECEPTION AREA OF THE MINISTRY OF PUBLIC WORKS AND ENVIRONMENT. Responses should be labelled “2025-007Q-MPW” and include a statement of interest and information as requested in the description of requirements and output.

OR

Electronic mail (E-Mail) submissions are accepted at publicworkstenders@gov.bm If documents are larger than ten (10) MB, please send them within a zip file. In the subject line of the email, please state “2025-007Q-MPW”. Please ensure to send a copy of your proposal in Adobe or equivalent PDF format.

Quotations to be Submitted on Time

Quotations must be submitted at the location set out above on or before the Submission Deadline. Quotations submitted after the Submission Deadline will be rejected. Onus and responsibility rest solely with the respondent to deliver its quotation to the exact location (including floor, if applicable) indicated in the RFQ on or before the Submission Deadline. The Government does not accept any responsibility for submissions delivered to any other location by the Respondent or its delivery agents. Respondents are advised to make submissions well before the deadline. Respondents making submissions near the deadline do so at their own risk.

Quotations to be Submitted in Prescribed Format

Respondents shall submit one (1) original signed hard copies of their quotation or one (1) electronic copy (e-copy) in Microsoft Word or Adobe PDF format. If both a hard copy and e-copy of the quotation is submitted and there is a conflict or inconsistency between the hard copy and the e-copy of the quotation, the hard copy of the quotation will prevail.

The original and all copies of the quotation shall be typed or written in indelible ink and shall be signed by a person duly authorized to sign on behalf of the respondent. This authorization shall consist of a written authorization and shall be attached to the Submission Form included in (Appendix B). The name and position held by each person signing the authorization must be typed or printed below the signature. An Electronic Record of Signature will be accepted in the submission only in accordance with the requirements laid out in the Electronic Transactions Act 1999. Any interlineation, erasures, or overwriting shall be valid only if they are signed or initialed by the person signing the quotation.

Quotations should be submitted in a sealed package and prominently marked with the RFQ title and number (see RFQ cover) and will not be opened until Friday December 19, 2025 3:00:00 PM. The full legal name and return address of the respondent should be marked on the package as well.

Amendment of Quotations

Respondents may amend their quotations prior to the Submission Deadline by submitting the amendment in a sealed package prominently marked with the RFQ title and number and the full legal name and return address of the respondent to the location set out above. Any amendment should clearly indicate which part of the quotation the amendment is intended to amend or replace.

Withdrawal of Quotations

At any time throughout the RFQ process until the execution of a written agreement for provision of the Deliverables, a respondent may withdraw a submitted quotation. To withdraw a quotation, a notice of withdrawal must be sent to the RFQ Contact and must be signed by an authorized representative of the respondent. The Government is under no obligation to return withdrawn quotations.